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Annual Training Information

Preparing for and attending training

DIMA (Drilling Individual Mobilization Augmentee) Soldiers must attend Annual Training (AT) once each year in order to remain in the program. Training dates are arranged between you (DIMA) and your assigned section. You must meet the following minimum screening requirements before we can submit a request for orders (RFO) for you to attend AT or any other training.

Prior to requesting orders:

  • All Soldiers require a current Periodic Health Assessment (PHA) every 12 months and no later than 15 months. Individual Mobilization Augmentee (IMA) Soldiers who do not have a PHA within two years may not be authorized annual training. For physical examination requirements and scheduling, refer to PHA.
  • You must possess the security clearance required for the duty position and your rank. Refer to Security Clearances.
  • You must have a current HIV (Human Immunodeficiency Virus) screening test. For additional information on screening tests, refer to HIV.
  • You cannot have any flags attached to your record.
  • You must have less than 17 years of active federal service (204 months) as of the start date of your tour.
  • Female applicants cannot be pregnant.
  • You must have more than six months remaining on your service obligation (for example: Expiration Term of Service, Expiration Ready Reserve Obligation Date, Mandatory Removal Date and Discharge).

Note: Current status of physical exam, HIV test, and security clearance are obtained by logging into HRC’s website: using your AKO username and password.

Prior to attending AT:

  • You must meet height & weight standards.
  • You must complete and email the following forms to the Reserve Components Office during your initial tour. Refer to FORMS.
    • DD Form 2058
    • BAQ Form 5960
    • Direct Deposit DD Form 1199A
    • Record of Emergency Data DD Form 93
    • SGLV Form 8286
    • SGLV Form 8286A
    • W4
  • Single parents must have a Family Care Plan.

Detailed Information by Subject


ANNUAL TRAINING (AT)

DIMA are required to perform AT with U.S. Army Japan (USARJ) at Camp Zama or U.S. Forces, Japan (USFJ), at Yokota Air Base each fiscal year. Coordinate your AT with your section first and then provide the Army Reserve Engagement Team-Japan with the dates and your DA form 7349. Advance planning is vital as per HRC’s policy; we must submit requests for AT no later than 30 days prior to the tour start date. Please also note that HRC requires all RFO’s for the fiscal year to be submitted by March 31st each year.

IN-PROCESSING

In-processing for all DIMAs will be accomplished through the Reserve Components Office starting at 9:30 a.m., on your report date. E-mail us your completed forms as soon as possible after receipt of your orders. Completion and submission of these forms will expedite in-processing and support timely, accurate pay.

UNIFORMS

The duty uniform for USARJ and USFJ, during Annual Training, is the Army Combat Uniform (ACU). IPFU (Improved Physical Fitness Uniform) with yellow reflective belt is the only uniform authorized for physical training.

UNIT PATCHES

IMA’s (Individual Military Augmentee) wear the shoulder patch of their assigned unit. Enlisted Soldiers should contact our office for patches. Officers are required to purchase their own patches. Patches for where assigned are available at the respective Military Clothing Sales Store or online.

USARJ Unit Patch   USFJ Unit Patch
U.S. Army Japan (USARJ) at Camp Zama   U.S. Forces Japan (USFJ) at Yokota Air Base

APFT

IMA’s must complete an Army Physical Fitness Test (APFT) and height/weight screening during annual training. Be sure to bring the IPFU including running shoes and a yellow reflective belt. Remember you will not be allowed to take the APFT if you are not in the proper uniform. For a copy of the APFT standards, click click here.

WEIGHT CONTROL

If you don’t meet the height/weight & body fat standards in accordance with Army Regulation 600-9, you will be flagged and documented on your OER (Officer Evaluation Record) or Noncommissioned Officer Evaluation Record (NCOER). If you are flagged you will not be allowed to perform any other training (AT/ADT/ADSW) until the flag is lifted. To remove the flag, you must go to the nearest Army Reserve or National Guard unit and have them complete a body fat taping, DA Form 5500-R (Male) or DA Form 5501-R (Female), and forward the results to your Career Manager at HRC. Remember if you re-enter the weight control program within 12 months of being removed from the weight control program, separation action from the Army Reserve will be initiated.

MEDICAL PROFILES, HIV TESTING, AND MEDICAL EXAMS

DIMA soldiers must have their profiles approved by the Office of the Surgeon, HRC. This is accomplished using a DA Form 7349 that must be completed prior to attending training. These forms are submitted to the Army Reserve Engagement Team-Japan and forwarded to HRC. When an underlying medical condition has been resolved, ensure your career manager at HRC receives the information and updates your records by submitting another DA Form 7349. A DIMA with a permanent physical profile will take the alternate APFT event and the information will be recorded on the OER/NCOER. HIV tests and Periodic Health Assessments (PHA) must be current. HRC will not publish AT orders if you have an outdated HIV test. Check your AKO account to ensure your PHA and HIV tests are current. PHA's are scheduled through HRC. Please see our PHA page for more information.

ID CARDS/AT ORDERS/ID TAGS

You must have a current ID card, identification tags, and AT orders while traveling. ID Cards and AT orders are checked by immigration officials at the airport. Soldiers will wear their ID tags when in duty uniform at USARJ/USFJ. To obtain a current ID card, take a copy of assignment orders, received from HRC, to the nearest military installation’s personnel office.

AIRLINE RESERVATIONS

Individuals must make airline reservations as far as possible in advance of actual travel dates. Once you have your AT orders, contact (800) 709-2190 or (800) 288-5999 after duty hours to plan your arrival for one day prior to your AT reporting date. This is also the date you should arrange for your billeting. We recommend calling billeting as soon as you know your AT dates to guarantee a room with your credit card. During major training exercises, lodging can fill up quickly. Schedule your departure flight for the day after your last AT date, or on your last IDT (inactive duty training) date if you are performing IDT dates in conjunction with your AT. Please e-mail your flight itinerary as soon as possible to the Army Reserve Engagement Team-Japan and we will make ground transportation reservations for you from Narita International Airport Japan to Camp Zama and back. Soldiers performing AT at Yokota AB do not need transportation reservations for that airport shuttle bus.

FLIGHT ARRIVAL INFORMATION

Call or email us with your arrival flight number, carrier, date and time.

TRANSPORTATION FROM TOKYO AIRPORT TO CAMP ZAMA/YOKOTA

When you arrive at Narita IAP you will first clear Japanese quarantine before proceeding to Immigrations, both on the second floor. Once cleared through Immigration, you will proceed to the first floor to claim your baggage at the designated baggage carousel. Once you have your baggage, proceed to a Customs counter for final clearance into Japan.

Most American commercial flights arrive at Terminal 1. (If you arrive at Terminal 2, take the free shuttle bus to Terminal 1. Go to the end of the North Wing of Terminal 1, where there is a DoD Liaison Desk, and tell the representative of your destination or either Camp Zama or Yokota Air Base.

TRANSPORTATION FROM YOKOTA AB TO CAMP ZAMA

There is no regularly scheduled bus service to Camp Zama so contact your sponsor as early as possible for them to arrange transportation upon arrival.

If you know that only a vehicle will be there, turn right on exiting the Air Mobility Command terminal and proceed to the parking lot on the north side where your driver and vehicle will be waiting.

PERSONAL EXPENSES AND MILITARY PAY

Bring sufficient funds for all expenses expected during AT. ATM’s on Camp Zama and Yokota AB can dispense U.S. Dollars and Japanese Yen.

Advances on pay and allowances are not authorized. Receiving a paycheck at the AT site is also not an option. To expedite a direct deposit payment, bring a voided check or deposit slip to your in-processing session.

SECURITY CLEARANCE

DIMA’s performing AT with USARJ/USFJ must have a minimum of a Secret security clearance. Some DIMA positions require a Top Secret clearance. Ensure your records are correct at HRC so that clearance data on AT orders are accurate. HRC will not issue orders when the system shows an outdated security clearance. Refer to Security Clearance.

REMOVAL FROM DIMA ASSIGNMENT

DIMA’s may be removed from a DIMA assignment with USARJ / USFJ for reasons including, but not limited to: at the request of their section of assignment, failure to meet security clearance requirements, failure to fulfill obligations of the program (i.e. failure to perform AT, failure to meet height & weight standards). DIMA’s can initiate a voluntary transfer from their position to the IRR or to another DIMA position using DA Form 4651.

SGLI

Reservists are automatically enrolled in Servicemembers Group Life Insurance (SGLI) when meeting annual training requirements. Refer to SGLI for details.

AWARDS

The Army Reserve Component Overseas Training Ribbon (ARCOTR) is awarded to Soldiers who complete at least 10 days of annual training on foreign soil. Numerals are issued to denote second and subsequent awards. The Army Reserve Engagement Team-Japan will put in the request for ribbons automatically following the completion of a Soldier's AT.

The Army Reserve Components Achievement Medal (ARCAM) and the Armed Forces Reserve Medal (AFRM) are the other two awards commonly awarded to Reserve Soldiers. If you believe you qualify for an award, supporting documents must be submitted for consideration. For information regarding these decorations, refer to Army Regulation 600-8-22.

MEDICAL SUPPORT

Routine and emergency medical care will be available 24 hours a day. You must have an identification card and a copy of your orders to use the medical or dental facility.

CHECK CASHING/YEN SALES

You can exchange dollars for yen at the bank, credit union or Community Club, however, credit union rates are slightly less than the bank. ATM’s at Camp Zama and Yokota AB will dispense dollars or yen.

IMMUNIZATIONS REQUIRED FOR JAPAN

No special immunizations are required for Japan!

STATUS OF FORCES AGREEMENT (SOFA)

While in Japan, all active duty military personnel, including Reserve Soldiers on active duty for training, are subject to both U.S. and Japan laws. Members of the U.S. forces in Japan have certain rights, privileges, and special protections which have been accorded by the SOFA. In return, the SOFA makes it the duty of all members of the U.S. forces to respect the laws of Japan and to abstain from any activities inconsistent with the spirit of the Agreement.

CURFEW

A curfew policy is in place for all military personnel located and operating in Japan to include Reserve, National Guard and those on temporary duty. Refer to Curfew.

TIME DIFFERENCE

Japan Standard Time is 14 hours ahead of Eastern Standard Time or 13 hours during daylight Savings. On flights from the U.S., you will likely arrive in the late afternoon of the day after you departed, while on flights from Japan to the U.S., you will arrive the same day as you departed.

Last reviewed on July 24, 2015, by USARJ Public Affairs Office.