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Annual Training Information

Preparing for and attending Training

DIMA soldiers must attend Annual Training (AT) once each year in order to remain in the program. Training dates are arranged between you (the DIMA) and your assigned section. You must meet the following minimum screening requirements before we can submit a request for orders (RFO) for you to attend AT (or any other training).

Prior to requesting orders:

  • You must have a current Periodic Health Assessment (PHA) less than one year old as of the start date of the requested tour. For additional information on physical examination requirements and scheduling, refer to HRC's Medical information pages.
  • You must possess the security clearance required for the duty position and your rank.
  • You must have a current HIV screening test. For additional information on HIV screening tests, refer to HRC's Medical information pages.
  • You cannot have any flags attached to your record.
  • You must have less than 17 years active federal service (204 months) as of the start date of the tour.
  • Female applicants cannot be pregnant.
  • You must have more than six months remaining on your service obligation (for example: Expiration Term of Service, Expiration Ready Reserve Obligation Date, Mandatory Removal Date and Discharge).

Note: Current status of physical exam, HIV test, and security clearance are obtained by logging into HRC's web site: https://www.hrc.army.mil/ using your AKO username and password.

Prior to attending AT:

  • You must meet height & weight standards.
  • You must complete and e-mail the following forms to the Reserve Components Office prior to each tour:
    • DD 2058
    • BAQ Form 5960
    • Direct Deposit DD Form 1199A
    • Record of Emergency Data DD Form 93
    • SGLV 8286
    • SGLV 8286A
    • USAFO Worksheet
    • W4
  • Single parents must have a Family Care Plan.

Note: Some of these resources are in Acrobat .PDF, Word .DOC and PowerPoint .PPT format. If you do not have these applications installed, free viewers are available (Acrobat viewer | Word viewer | PowerPoint viewer). You may not be able to save information on these forms. You will need to print these forms upon completion.

Detailed Information by Subject


ANNUAL TRAINING (AT)

DIMA are required to perform AT with USARJ/USFJ during each fiscal year. Coordinate your AT with your section first and then provide the Reserve Components Office with the dates and your 1058-R. Advance planning is vital as per HRC's policy; we must submit requests for AT no later than 30 days prior to the tour start date. Please also note that HRC requires all RFO’s for the fiscal year to be submitted by March 31st each year.

IN-PROCESSING

In-processing for all DIMAs will be accomplished through the Reserve Components Office starting at 0930 the morning of your report date. E-mail us your completed forms as soon as possible after receipt of your orders. Completion and submission of these forms will expedite your in-processing and support timely, accurate pay.

UNIFORMS

The duty uniform for USARJ and USFJ, during Annual Training, is the Army Combat Uniform (ACU). IPFU (Improved Physical Fitness Uniform) with orange reflective belt is the only PT uniform authorized for physical training.

UNIT PATCHES

IMA wear the shoulder patch of their assigned unit. Please visit our FAQ page for images of your patch. Enlisted soldiers should contact our office for patches. You can also purchase/order patches from a local clothing sales store or online. Camp Zama’s Military Clothing Sales Store (MCSS) is closed on Monday’s. Yokota AB’s MCSS primarily serves the Air Force population and may not have what Soldiers need in stock.

APFTK

According to AR 350-1, paragraph 1-24, subparagraph e.(10), IMAs must complete an APFT and height/weight screening during annual training. Be sure to bring the proper Army PT uniform including running shoes and an orange reflective belt. Remember you will not be allowed to take the APFT if you are not in the proper uniform. For a copy of the APFT standards, click here.

WEIGHT CONTROL

If you don't meet the height/weight & body fat standards in accordance with AR 600-9, you will be flagged and it will be documented on your OER/NCOER. If you are flagged you will not be allowed to perform any other training (AT/ADT/ADSW) until the flag is lifted. To remove the flag, you must go to the nearest Army Reserve or National Guard unit and have them complete a body fat taping, DA Form 5500-R, and forward the results to your Career Manager at HRC. Remember if you re-enter the weight control program within 12 months of being removed from the weight control program, separation action from the Army Reserve will be initiated.

MEDICAL PROFILES, HIV TESTING, AND MEDICAL EXAMS

DIMA soldiers must have their profiles approved by the Office of the Surgeon, HRC. This is accomplished through a DA Form 7349 that must be completed prior to attending training. These forms are submitted to the Reserve Components Office and forwarded to HRC. When an underlying medical condition has been resolved, ensure your career manager at HRC receives the information and updates your records by submitting another DA Form 7349. A DIMA with a permanent physical profile will take the alternate APFT event and the information will be recorded on the OER/NCOER. HIV tests and Periodic Health Assessments (PHA) must be current. HRC will not publish AT orders if you have an outdated HIV test. Check your AKO account to ensure your PHA and HIV tests are current. PHA's are scheduled through HRC. Please see our PHA page for more information.

ID CARDS/AT ORDERS/ID TAGS

You must have a current ID card, identification tags, and AT orders while traveling. ID Cards and AT orders are checked by immigration officials at the airport. Soldiers will wear their ID tags when in duty uniform at USARJ/USFJ. To obtain a current ID card, take a copy of assignment orders, received from HRC, to the nearest Army Post ID card/Passport/DEERS section.

AIRLINE RESERVATIONS

Individuals must make airline reservations as far as possible in advance of actual travel dates. Once you have your AT orders, contact the government contract travel office to plan your arrival for one day prior to your AT reporting date; this is also the date you should arrange for your billeting. We recommend calling billeting as soon as you know your AT dates so that you can guarantee a room with your credit card. During major training exercises, lodging can fill up quickly. Schedule your departure flight for the day after your last AT date, or on your last IDT date if you are performing IDT dates in conjunction with your AT. Please e-mail your flight itinerary as soon as possible to the Reserve Components Office and we will make ground transportation reservations for you from Narita airport in Japan to Camp Zama and back. Soldiers performing AT at Yokota AB do not need transportation reservations for that airport shuttle bus.

FLIGHT ARRIVAL INFORMATION

Call or e-mail us with your arrival flight number, carrier, date and time; this will assist us in coordinating ground transportation from the appropriate airport.

TRANSPORTATION FROM TOKYO AIRPORT TO CAMP ZAMA/YOKOTA

Most flights are scheduled to arrive at Narita Airport, Tokyo. Upon arrival, you will process through immigration. You will then proceed to the baggage pick-up point. After securing your baggage and clearing customs, go to the far right of the building (terminal 1) and exit. You will see a crosswalk and stop light. Cross the street and follow the yellow line through the parking lot, this will take you to the Military buses. The destination of each bus is posted on the front of each bus. Please see our "Bus From Narita" link for further explanation.

If you arrive at Terminal 2 (Continental or Delta Airlines), you will need to take the free shuttle service to Terminal 1; Bus Stop 8. This bus service is available between the "arrival" floors of Terminal 2 and Terminal 1, departing every 10-15 minutes.

The military bus transportation POC is located at the Northwest Information Counter, Terminal 1, in the event you need assistance. Buses leave for Camp Zama at 1600 and 1900 hours daily. The bus trip is about 3-4 hours long and this service is free of charge. The Camp Zama bus stops first at the Sagamihara Housing Area (SHA) just before reaching Camp Zama. The second stop is near the Camp Zama Billeting Office.

USFJ DIMA take buses departing for Yokota AB at 1600, 1800 and 2000 hours daily; that bus trip is 2-4hours long and the service costs $45.00 each way. This is a reimbursable expense during AT. You will be dropped off at the Kanto Lodge Billeting Office.

TRANSPORTATION FROM YOKOTA AFB TO CAMP ZAMA

If you arrive at Yokota AB via MAC flight, you should immediately contact the Army ATCO representative there to arrange for ground transportation. There is no regularly scheduled bus service from Yokota. MAKE SURE YOU HAVE COORDINATED YOUR FLIGHT ARRIVAL INFORMATION WITH THE RC OFFICE SO WE CAN ARRANGE FOR A DRIVER TO BE WAITING FOR YOUR FLIGHT.

PERSONAL EXPENSES AND MILITARY PAY

Bring sufficient funds for all expenses expected during AT. ATM’s on Camp Zama and Yokota AB can dispense U.S. Dollars and Japanese Yen.

Advances on pay and allowances are not authorized. Receiving a paycheck at the AT site is also not an option. TO EXPEDITE DIRECT DEPOSIT PAYMENT, BRING A VOIDED CHECK OR DEPOSIT SLIP TO THE IN-PROCESSING SESSION.

SECURITY CLEARANCE

DIMA performing AT with USARJ/USFJ must have a minimum of a Secret security clearance. Some DIMA positions require a Top Secret clearance. Ensure your records are correct at HRC so that clearance data on AT orders are accurate. HRC will not issue orders when the system shows an outdated security clearance. Remember, Secret clearances are good for 10 years and Top Secret for 5 years. Please see our Security Clearance link for more information.

REMOVAL FROM DIMA ASSIGNMENT

DIMA may be removed from a DIMA assignment with USARJ / USFJ for many reasons, including, but not limited to, the following: at the request of their section of assignment, failure to meet security clearance requirements, failure to fulfill obligations of the program (i.e. failure to perform AT, failure to meet height & weight standards). DIMA can initiate a voluntary transfer from their position to the IRR or to another DIMA position using a DA Form 4651.

SGLI

Who qualifies for year round SGLI? Anyone that is in the Selected Reserves, i.e., TPU members, DIMA members and RTU members assigned to drill for points only. Please see our FAQ for more information. You will then be covered by the life insurance, whether training or not. Families are also eligible for life insurance coverage.

AWARDS

The Army Reserve Component Overseas Training Ribbon (ARCOTR) is awarded to Soldiers who complete at least 10 days of annual training on foreign soil. Numerals are issued to denote second and subsequent awards. The RC office will put in the request for these ribbons automatically following the completion of a soldier's AT. The Army Reserve Components Achievement Medal (ARCAM) and the Armed Forces Reserve Medal (AFRM) are the other two awards commonly awarded to Reserve Soldiers. For information regarding these, refer to AR 600-8-22.

If you believe that you qualify for an award, the previous references list the required supporting documents you'll need to submit in order to receive it.

MEDICAL SUPPORT

Routine and emergency medical care will be available 24 hours a day. You must have an identification card and a copy of your orders to use the medical or dental facility.

CHECK CASHING/YEN SALES

You can exchange dollars for yen at the bank on post and the Camp Zama Community Club. ATM’s that issue dollars or yen, are available on both Camp Zama and Yokota AB.

SPECIAL IMMUNIZATIONS REQUIRED FOR JAPAN

THERE ARE NONE!

STATUS OF FORCES AGREEMENT (SOFA)

While in Japan, all active duty military personnel, including Reserve Soldiers on active duty for training, are subject to both U.S. and Japanese laws. Members of the U.S. forces in Japan have certain rights, privileges, and special protections which have been accorded by the SOFA. In return, the SOFA makes it the duty of all members of the U.S. forces to respect the laws of Japan and to abstain from any activities inconsistent with the spirit of the Agreement. (more information on SOFA)

TIME DIFFERENCE

Japan Standard Time is 14 hours ahead of Eastern Standard Time, depending on Daylight Savings. On flights from CONUS, you will likely arrive in the late afternoon of the day after you departed, and on flights from Japan to CONUS you will arrive the same day you departed.